To Run Depreciation Click Asset Management -> Asset Depreciation Run, Click Create New

Once the details are entered, Click ADD

Therefore, Depreciation is RAN and ledgers are impacted.

Running Asset Depreciation in HAL ERP

1. Navigate to the Asset Module

• Go to Asset Management → Depreciation Run.

2. Check Previous Depreciations

• You can view all earlier depreciation entries recorded in the system (e.g., till 31st May 2025).

• Best practice: Run depreciation monthly to track monthly expenses.

  • You can also run yearly, but monthly gives more granular reporting for management.

3. Create a New Depreciation Entry

1. Click Create New.

2. Enter Run Up To Date:

   • This is the last date for which depreciation is pending.

   • Example: To record depreciation till June, enter 30th June.

   • All assets whose depreciation is pending up to that date will appear in the grid.

3. Select Run Date (Ledger Posting Date):

   • This is the date depreciation expense will be posted in the ledgers.

   • Usually the same as the run-up-to date (e.g., 30th June).

4. Enter a Memo / Description:

   • Example: "June 2025 Asset Depreciation."

4. Post Depreciation

• Click Add.

• The system automatically:

  • Calculates depreciation for all selected assets.

  • Posts ledger entries for the depreciation.

5. Verify Depreciation & Ledger Entries

• Option 1: View Depreciation Run in the Asset module to see recorded entries.

• Option 2: Use General Ledger → Simple List:

  • Enter the document number (e.g., DPR000050) to see all ledger postings for the depreciation.

✅ Tips

• Running depreciation monthly is recommended for accurate monthly expense reporting.

• Depreciation can be backdated to a previous month if it was not run earlier.

• Always check the ledger postings to confirm entries are correct.

Ledger Impacts:

On the same screen, under reports section, it can be viewed that an AUTOMATED ENTRY is created by SYSTEM.

DR = Depreciation Ledger (Ledgers which are assigned as "Depreciation Ledger" during Asset Creation or in Asset Master).

CR = Accumulated Depreciation Ledger. (This will be one single Ledger for all Assets).