Running Depreciation for Missed Assets (Previous Financial Year) in HAL ERP

Sometimes, assets are purchased in one financial year but their depreciation was not run. Since the previous year is already closed, HAL ERP allows you to post both current year and missed previous year depreciation in the current financial year.

Steps to Run Depreciation

1. Navigate to Depreciation Run Module

   • Go to Asset Depreciation Run.

   • Click Create New.

2. Set Run Parameters

   • Run Up To Date → Select the financial year closing date.

     • Example: If your year is June–May, choose 31-May-2025.

   • Run Date → Select the posting date in your ledger.

     • Example: 30-May-2025.

   • Memo → Enter a description like “Depreciation May 2025”.

3. System Fetches Assets Automatically

   • The system lists all assets not yet depreciated up to 31-May-2025.

   • This includes:

     • Assets purchased in the previous year but not depreciated.

     • Assets purchased two years back if depreciation was missed.

4. Examples from demo:

   • Asset #481 → Purchased in May 2024, depreciation missed → will be booked in current year (2024–25).

   • Asset #482 → Purchased in June 2023 (two years back), missed → booked in current year.

   • Asset #483 → Purchased in Jan 2024 → depreciation also booked in current year.

5. Post Depreciation

   • Review the listed assets.

   • Click Add → The depreciation values will be calculated and posted.

   • System posts the expense on the Run Date you selected (e.g., 30-May-2025).

Key Points to Remember

• Missed depreciation from closed years is automatically included in the current year’s run.

• Expenses for prior years are booked in the current financial year.

• Once depreciation is posted, it updates the ledger as of the selected Run Date.

• This ensures financials remain compliant and depreciation is not skipped.