Receiving Remaining Assets (Second Method)

When PO is partially received, the balance can be received later through the Item Receipt module.

✅ Steps

1. Go to Item Receipt Module

   • Navigate: Purchase → Item Receipt → Create New.

   • All Approved POs with pending quantities will appear here.

2. Select PO Number

   • Choose the PO you are receiving against.

   • System shows:

     • Ordered Qty = 5

     • Received Earlier = 2

     • Pending = 3

3. Enter Receipt Details

   • Example: Receive 2 more laptops now.

   • Pending reduces to 1.

   • Ensure Issue Stock = No (since this is an asset, not consumable inventory).

   • Enter/verify other details → then click Add.

4. System Processing

   • Item Receipt created.

   • Ledger postings done:

     • Debit: Asset Account linked to Asset

     • Credit: Purchase Expense Clearing Ledger

5. Auto Asset Creation

   • System auto-generates two new asset records with unique asset codes.

   • Asset Master now shows total 4 Lenovo Laptops (from earlier 2 + 2 new).

   • You can edit/update the asset codes manually (e.g., FA-00441, FA-00442).

   • Optionally, can be automated to continue the next sequence number.

✅ Outcome

• Assets now tracked individually.

• Total purchased = 5.

• Total received so far = 4.

• Pending = 1 (can be received later).

? Next step in cycle (once all 5 are received) would be to match the Vendor Invoice with PO & Receipts, and then settle payment.