Bulk Pay Adjustment

If there is a need to Pay Overtime or Bonus or make any deduction to Bulk or Many Employees at a time and it has to appear (Add or Deduct) in Payroll Salary, then there is a Bulk Pay Adjustment Module where user can record in Single Transaction for multiple employees.

To record a Bonus or Incentive or any type of Earning or Deduction for multiple Employees in a single transaction, go to Human Resource or Payroll Module -> Click on Bulk Pay Adjustment Module -> Click Create New

Following Screen will appear:

1. Select the Pay Component i.e., only one type of Earning or Deduction Pay Component that you want to give to all those employees. If "Bonus" needs to be given, then select Bonus as Pay Component and record it for all Employees. If any deduction has to be made for all Employees, then select respective Deduction Pay Component and record it for all employees in that transaction. Make sure to create Pay Component (Human Resource -> Pay Component Setup), which will then appear here.

2.  Select any date in a month for which it has to be paid. For eg, if it has to be paid in September, select any date of September.

3. Click "Add Items" to select multiple Employees and add it in Table.

4. Adjustment Amount: Enter the Amount which needs to be paid or deducted from the Employee. It can be copy pasted from Excel also.

5. Enter Reason or it can be copy pasted from excel.

6. Verify the Entry & make Approved = Yes.

7. Click ADD.

8. Now generate the Payroll. If Payroll is already generated, but NOT APPROVED, then go to Payroll (Human Resource -> Generate Payroll -> Open that Respective Payroll of that month -> Select "Force Rerun" = Yes -> Click Save). Now check the "Employee wise Payroll Payment Report" it should show the added Bonus / Incentive or Deduction.

Note: It can be used to add for single or multiple employee at a time but for one Pay Component.

To Record Overtime, the same screen will appear differently.

Here Rate Per Hour, will appear based on formula or Amount entered for that Employee in Payroll Master. Once all the above info is recorded, repeat the Step 8 as mentioned above.