How to make Purchase Order for an Asset?

Created by Level 1 Support Team, Modified on Sun, 7 Sep at 8:40 PM by Level 1 Support Team

To Purchase an Asset, 3 steps needs to be done

1. Create PO:

Steps to Purchase an Asset via Vendor (using PO)

1. Create Purchase Order (PO)

Navigate to Purchase Order → Create New.
Select the Vendor (supplier from whom you are purchasing).
Fill in key details:
- Date of PO.
- Supplier name.
- Payment Method (Bank transfer, Online transfer, Cash, etc.).
- VAT (select applicable VAT % or "Zero" if not applicable).

2. Add Asset to PO

Click Add Items → filter Type = Asset.
Search for the asset (e.g., Lenovo Laptop you created in Asset Master).
Select the asset → Enter details:
- Quantity (e.g., 5 laptops).
- Description (specs like 15-inch screen, DDR3 RAM, 500GB HDD).
- Unit Price (e.g., SAR 3,500 each).
System calculates Total = Quantity × Unit Price (e.g., 17,500).

3. Attach Quotation (Optional)

You can upload the supplier’s quotation for record-keeping.

4. Save & Generate PO

Click Update → Add.
System generates a PO Number (e.g., PO-175).
You can Print PO Layout → send to vendor.

5. Advance Payment (if applicable)

If vendor requires, process Advance Payment against PO.

✅ Now the PO is ready → Vendor will supply the laptops → Next step will be Goods Receipt (GRN) & then Invoice Booking → finally linking it to the Asset Master for capitalization.